Executive Administrative Assistant

Company: Onin Staffing ( Learn More )

General Information
$14.50 /Hour
2 Year Degree
At least 5 year(s)
Not Specified
Job Description Executive Administrative Assistant
The Executive Assistant will be responsible for day to day administrative duties at the main office located in Mocksville, NC.

  • Direct administrative support for COO.  Assist with meeting coordination, travel planning and communication
  • Being the point of contact between the COO and company employees/ clients and managing confidential information
  • Managing COO’s diary and arrange daily scheduling
  • Maintain and track expense report for COO
  • Provide CRM and NPI administrative supporting including but not limited to tracking projects, monitoring due dates, setting up gate meetings, issuing notes, sending reminders, summarizing KPIs, etc.
  • General clerical duties including photocopying, fax and mailing
  • Assist GIO leaders with monthly reporting
  • Maintain/Retrieve electronic and hard copy filing system
  • Assist with Visas, Passports, and all travel documents for US domestic travelers
  • Prepare written responses to routine request with follow up for COO
  • Format information for internal and external communication-memos, emails, presentations and reports
  • Record, compile transcribe and distribute minutes of meetings
  • Maintain Office Supply inventories
  • Other additional duties assigned by direct report

  • Executive Administrative Assistant
    Job Requirements
    • Associates degree
    • Computer skills
      • Excel
      • Word
      • Power Point
      • Outlook
    • Able to multi-task
    • Deliver guidance on task items to include follow up
    • Must be comfortable with a dynamic and rapidly changing organization.
    • Prefer at least 5 years’ experience working in administrative support role
    • Excellent English language skills
    • Must be able to work M-F, 8 hours
    • Must be able to work in a team environment
    • Must be able to work independently as well
    • Physical requirements include lifting up to 15lbs, Bending, Stooping, Climbing, Kneeling, Reaching and some repetitive work.

    • This position directly reports to the COO

    *** This position is a short term assignment that will last a minimum of 12 weeks. ***
    Executive Administrative Assistant