Administrative Services Supervisor - Construction Services

Company: Pioneer Human Services ( Learn More )

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General Information
US-WA-Seattle
$21.20 - $25.43 /Hour
2 Year Degree
Full-Time
2 to 6 years
Not Specified
True
False
Job Description

PRIMARY RESPONSIBILITIES: Support the construction management staff to ensure daily operations, paper communication, cost accounting, and sales/marketing goals are accurately completed, tracked and maintained.

ESSENTIAL DUTIES:

  • Oversees administrative staff by communication job expectations, planning, monitoring, and appraising job results; coaching, counseling, and disciplining employees, coordinating, and enforcing systems, policies and procedures.
  • Responsible for recruiting, selecting, and training administrative employees; maintaining a safe and secure work environment; developing personal growth opportunities.
  • Assist with cost accounting for the construction business and projects.
  • Data entry of materials and labor expenses.
  • Update and maintain customer base referral and sales reports.
  • Manage new customer requests and paperwork with Finance Dept.
  • Manage the timely collection of customer payments and the construction lien process.
  • Reconcile general ledger for construction projects and ensure financial accuracy.
  • Administer payroll deduction reports and ensure payroll deducts the proper amounts.
  • Track and report on closed project budgets vs. Actual costs.
  • Manage inventory accounts for materials, tools and equipment.
  • Manage phone calls with new and current customers.
  • Maintain a consistent, track able, measurable sales/marketing plan.
  • Manage administrative projects that lead to greater sales and customer satisfaction.
  • Coordinate daily field activities for sales and operations.
  • Coordinate HR form-filling for new hire and rehire candidates.
  • Assist with new hire screening process.

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    Job Requirements

    PHYSICAL REQUIREMENTS:

    • Must be able to sit or stand continuously for long periods of time.
    • Keyboarding

    MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS: 

    • High School Diploma + two years college.
    • 6+ years of relevant work experience in administrative support functions with MS Suite programs (Word, PowerPoint, Excel, and Outlook) is required.
    • Marketing/ Inside sales experience preferred.
    • Basic accounting training and experience required.
    • Ability to type 40 wpm.

      Pioneer Human Services is an equal opportunity employer. Accommodations are available upon request to persons with disabilities. Pioneer Human Services embraces the value of diversity in the workplace. Pioneer Human Services is a drug free employer. We conduct background checks and all prospective employees must pass a drug screen.

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