This is a senior-level position with the primary responsibility for the organization’s moderately to highly complex contracting (public works, professional, and personal service) activities, including both pre-award and post-award administration functions. Individuals in this role are responsible for ensuring contract activities comply with Port resolutions, applicable administrative procedures and Federal and state laws. This position will also be responsible for developing contract specifications, assembling bid documents and ensuring that these activities are accomplished in compliance with Federal and State laws and Port to Tacoma policies and procedures. Serves as subject matter experts for compliance with public contracting laws and knowledgeable on industry best practices.
Essential Functions and Duties
● Responsible for the development and administration of small to large complex public works, professional, and service contracting activities for the organization, including both pre-award and post award contract administration activities. Includes determination of appropriate contracting type, specification and solicitation review, execution of the procurement process, development of the final contract, administration of the contract, and compliance with the contract terms.
● Provides contract document management, change management, and grant management. Coordinates with Finance for reclassification of charges, audits, and asset booking.
● Supports development of Port standards, policies, and procedures relative to personal and professional services as well as public works. Represents Contracts and Purchasing in inter-departmental teams formed to develop standards, policies, and procedures.
● Prepares construction bid packages for public works construction projects. Coordinates specification development and review with Project Managers and Consultants. Drafts, edits, clarifies and finalizes construction specifications in CSI Master format for Public Works projects.
● Provides support and guidance in all functional areas of contract administration for the Port. Advises Directors, Managers, and staff of any concerns related to procurement and administration activities. Advises Port staff of any changes to Port policies or State laws that impact procurement and contract administration activities.
Required Experience and Education
Minimum education required is as follows: Requires a Bachelor’s Degree in business, procurement, contract management, design and construction, public administration, or related fields.
Previous job experience required should include a minimum of five (5) years of progressively responsible experience in procurement, negotiations or contract administration for public or private entities. Must have experience working with minimal supervision and meeting multiple deadlines. Experience working effectively with computerized procurement systems is desirable. Must be proficient in the use of personal computers and Microsoft Office.
Professional certification is highly desirable but not required.